20 August 2018

SGAC plans to host its 1st Central American Space Generation Workshop (CA-SGW 2018) in December 2018 in San José, Costa Rica. SGAC is therefore looking for qualified young space enthusiasts to join the organising team for this event.

The Central American Association for Aeronautics and Space (ACAE) is a co-organizer of CA-SGW.

About the Central American Association for Aeronautics and Space (ACAE):

The Central American Association for Aeronautics and Space (ACAE) is a non-profit organization (NGO) with the mission of introducing Central America into the aerospace development paradigm. To achieve this goal, ACAE is working as a catalyst between government, academia, industry and civil society in order to take advantage of the available resources in the region and promote the Central American young talent.

Deadline for Application: 20 September 2018

CA-SGW is a two-day regional workshop which will bring together students (bachelor’s, master’s and doctoral degree students), young professionals, and industry representatives to examine, consider, and collaboratively stimulate interdisciplinary perspectives on space and scientific matters in the Central American region. The event provides the first regional opportunity to promote and enhance aerospace activities in the Central American region, and serves as a platform to exchange ideas, share technologies, and support the establishment of international projects as solutions to common issues. We expect that participating parties will benefit from mutual cooperation to discuss and promote future space collaboration in the region. Participants will also have the opportunity to interact with experts in the academia, industry and agency leaders through plenary and panel sessions, and working group discussions.

Role Descriptions

Deputy Manager (1 position)

The CA-SGW Deputy Manager will work together with the CA-SGW Manager, Brenda Gamboa Ulate in the preparation of the logistics and overall management of the CA-SGW. Your tasks will include:

  • Support and lead team meetings as delegated by the CA-SGW Manager; assume Manager responsibilities as delegated if the CA-SGW Manager is unavailable
  • Assist the CA-SGW Manager in oversight of the organising team, including delegating tasks
  • Assist in the event decision making and management
  • Help identify opportunities for outreach, engagement, and partnerships with other organisations and companies to increase participation and visibility of the CA-SGW
  • Create and maintain reports, schedules, budgets, and other documents as directed by the CA-SGW Manager and in collaboration with the CA-SGW organising team when appropriate
  • Note challenges encountered and best practices for future CA-SGW events

Estimated time commitment: 5-7 hours a week on average

Local Partnership Coordinator (2 positions)

You will support the workshop by coordinating together with the CA-SGW Manager as well as the SGAC Strategic Partnership Team and treasurer on establishing partnerships, collaborations and fundraising activities for the workshop. Your tasks will include:

  • Work closely with the SGAC Strategic Partnership Team (SPT) to develop the CA-SGW Sponsorship Kit
  • Work closely with the CA-SGW Manager and the SPT to take the lead in developing the overall CA-SGW fundraising and partnerships strategy
  • Identify potential local sponsors and partners who could support the CA-SGW
  • Work closely with the CA-SGW Manager and the SGAC Treasurer to develop the CA-SGW overall budget and ensure to have enough sponsorship to meet the budget requirements

Estimated time commitment: 3-5 hours a week on average

Communication Team (2 positions)

You will support the workshop by coordinating public relations and advertising activities, working closely with the SGAC Public Relations (PR) and Communication Team and the Event Managers. Your tasks will include:

  • Coordinating media relations and advertising before, during and after the Workshop
  • Writing press releases
  • Coordinating social media communication
  • Coordinating with the Organizing Team and other organizations on promotion
  • Developing brochures and potential sponsorship packages for the workshop, and other graphics e.g. banners and printing

Estimated time commitment: 3-5 hours a week on average

Delegate Team (2 positions)

Your will support all Delegate related processes throughout the workshop including application, selection evaluation, communication before and after the Workshop. Your tasks will include:

  • Coordinating all contacts with delegates, pre- and post-selection
  • Supporting the selection of delegates
  • Being the point of contact for delegates on issues/questions
  • Creating Delegates’ Database and Handbook

Estimated time commitment: 3-5 hours a week on average

Program Team (3 positions)

You will support the organisation of the workshop’s program. Your tasks will include:

  • Developing and preparing the program and the topics for the Workshop with the Event Managers
  • Selecting moderators and speakers and coordinating with them before and during the event
  • Writing related reports and documents (especially the post workshop final report)
  • Developing templates and standards for future workshops

Estimated time commitment: 3-5 hours a week on average

Logistics Team (2 positions)

Your will support the organisation of the logistics aspects of the Workshop: Event Venue, Gathering, Social Event Program, Closing Dinner, etc. Your tasks will include:

  • Liaising with responsible persons for room booking and set-up for the Workshop
  • Organising the gathering for the days of the Workshop
  • Organising the social events (dinners, closing dinner, visits, …)
  • Finding hotels and travel information for the guest speakers
  • Elaborating estimated budgets for different organizational phases of the workshop

Estimated time commitment: 3-5 hours a week on average

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age.
  • Interest in the space sector
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Good English skills with a keen eye for details
  • Good teamwork skills and a high degree of self-organization
  • Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds


  • Develop highly desirable leadership skills
  • Opportunity to work with SGAC’s global sponsors and international space partners
  • Direct contact with the SGAC Executive Office

How to Apply

To apply for this position, please complete our Vacancy Application form by 25 September 2018 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)

Only complete applications will be considered.

Application Timeline

Applications open: 20 August 2018

Applications close: 20 September 2018

Review of applications: 21 September – 1 October 2018

Announcement of results: 5 October 2018