SGAC is looking for motivated and committed volunteers to bring their expertise and knowledge to the organisation of the 5th edition of the South America – Space Generation Workshop (SA-SGW) which will take place in La Paz, Bolivia the first days of October of 2019.

The two-day regional workshop will bring together students, young professionals and industry representatives to engage and nurture the next generation’s perspective on space and scientific matters in the South American region. Participants will have the opportunity to interact with experts from academia, businesses and space agencies through plenary and panel sessions, keynotes and working group discussions.

For the planning of this international event, we are looking for qualified and young space enthusiasts to join the organizing team.

Deadline for Applications: 20 April 2019

Role Descriptions

Co-Manager (1 position)

The Co-manager will help the Event Manager with overseeing the planning, implementation and coordination of activities for the workshop.

Responsibilities:

  • Supporting the Event Manager and Organising Committee
  • Strategic development of the SA-SGW series along with the Event Manager under the supervision of the Regional Coordinators
  • Overall management of the SA-SGW preparations
  • Coordination of the Local Organising Committee (LoC) and Team activities
  • Maintenance of SA-SGW Schedule and Budget

Estimated time commitment: 4-6 hours a week on average

Program Team (2 positions)

The program team will be in charge of the creation and organization of the workshop’s programme.

Responsibilities:

  • Developing and preparing the program and the topics for the event
  • Selecting moderators, speakers and coordinating with them for invitations
  • Coordinating a cloud-based collaboration among team members
  • Writing related reports and documents

Estimated time commitment: 3-5 hours a week on average

Communications Team (2 positions)

This team will support public relations and advertising activities pertaining to the Workshop, working closely with the SGAC Public Relations (PR) and Communication Team and the Event Manager.

Responsibilities:

  • Writing press releases
  • Coordinating media relations and advertising before, during and after the Workshop
  • Coordinating social media communication
  • Coordinating with the Organizing Team and other organizations on promotion
  • Assisting with the local venue organisation and cultural information/functions (dinners, visits, …) for the
  • Delegate Handbook
  • Developing brochures and potential sponsorship packages for the workshop

Estimated time commitment: 3-5 hours a week on average

Delegate Team (2 positions)

This team will support Delegate related processes throughout the workshop including application, selection, communication before and after the Workshop.

Responsibilities:

  • Coordinating all contacts with delegates, pre and post-selection
  • Supporting the selection of delegates
  • Being the point of contact for delegates on issues/questions
  • Creating a Delegates’ Database

Estimated time commitment: 3-5 hours a week on average

Logistics Team (4 positions)

This team will support with the organization of the logistics aspects of the Workshop: Event Venue, Gathering, Social Event Program, Closing Dinner, etc.

Responsibilities:

  • Liaising with responsible persons for room booking and set-up for the Workshop
  • Organizing the gathering for the days of the Workshop
  • Organizing the social events (dinners, closing dinner, visits, …)
  • Finding hotels and travel information for the guest speakers
  • Supporting with potential accommodation options
  • Interact with local supporters and partners for involvement in the programme (seek local sponsors and delegates)
  • Elaborating estimated budgets for different organizational phases of the workshop

Estimated time commitment: 3-5 hours a week on average

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age
  • Interest in the space and science sector
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Good English skills with a keen eye for details
  • Good teamwork skills and a high degree of self-organization
  • Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds

Benefits

  • Develop highly desirable leadership skills
  • Opportunity to work with SGAC’s global sponsors and international space partners
  • Direct contact with the SGAC Executive Office and Advisory Board
  • Build a strong network within the growing space sector in the South American región
  • Nomination and increased chances of winning the SGAC Young Leaders Award and other SGAC sponsored scholarship opportunities
  • Successful applicants will also have the opportunity to enhance their management and team work skills through working with an international, interdisciplinary, and intercultural team

How to Apply

To apply please send an email with subject heading: [LAST NAME], APPLICATION FOR [ROLE], SA-SGW with the following information:

  1. Curriculum Vitae (up to 2 pages) with Date of Birth, Citizenship and Current Residence
  2. Headshot photo
  3. A Letter of Intent detailing your suitability for your preferred role (limit 1 page)

All applications must be emailed to the Event Manager Paola Escobari (paola.escobari@spacegeneration.org) before 20 April 2019 (23:59 UTC).

Only complete applications will be considered.

Application Timeline

Application Open1 April 2019
Application Close20 April 2019
Review of Applications21 to 30 April 2019
Announcement of Results7 May 2018