SGAC is looking for motivated and committed volunteers to bring their expertise and knowledge to the organization of the 8th Asia Pacific Space Generation Workshop (AP-SGW) which should be held as a hybrid event tentatively take place in Hanoi, Vietnam and online at the end of year 2021.

In some cases, considering the situation with COVID-19, an online version might replace it for general public health and safety.

Deadline for Applications: 31st May 2021

Role Descriptions

Program Team (4 positions)

The program team will be in charge of the creation and organization of the workshop’s program. Working Group Session and Speakers Session will be organized by the Program team. The Program Team can propose any ideas to make the workshop’s program more attractive.

Responsibilities:

  • Developing and preparing the program and the topics for the event
  • Selecting moderators, speakers and coordinating with them for invitations
  • Organizing social events (International night, dinners, closing dinner, visits, …)
  • Coordinating a cloud-based collaboration among team members
  • Writing-related reports and documents
  • Estimate a budget needed for each event

Desired skills (although not required):

  • Broad connections with potential speakers and moderators
  • Writing skills in English

Estimated time commitment: 3-5 hours a week on average

Communications Team (4 positions)

This team will support public relations and advertising activities pertaining to the Workshop, working closely with the SGAC Public Relations (PR) and Communication Team, the Event Manager and Financial Manager.

Responsibilities:

  • Writing press releases
  • Creating event Logos and Banners
  • Coordinating media relations and advertising before, during and after the Workshop
  • Coordinating social media communication
  • Coordinating with sponsors and supporters
  • Coordinating with the Organizing Team and other organizations on promotion
  • Developing brochures and potential sponsorship/scholarship packages for the workshop
  • Coordinating hotels and providing travel information to delegates, guests and speakers

Desired skills (although not required):

  • Experience in Social Network Services
  • Writing skills in English
  • Experience in managing sponsorships for events

Estimated time commitment: 3-5 hours a week on average

Logistics Team (5 positions)

This team will support the organization of the logistics aspects of the Workshop: Event Venue, Gathering, Social Event Program, Closing Dinner, etc. This team will create the estimated budgets for the event venues with the Financial Manager and Event Manager. We are closely monitoring the Covid-19 situation and the requirement of the logistics team can be changed based on the Covid risk and event type, hybrid or fully online.

Responsibilities:

  • Liaising with responsible persons for room booking and set-up for the Workshop
  • Organizing the gathering for the days of the Workshop
  • Finding hotels and travel information for the guest speakers

Desired skills (although not required):

  • Vietnamese skills
  • Local to Vietnam (Preferably in the Hanoi area)
  • Experience in managing social events

Estimated time commitment: 3-5 hours a week on average

Financial Manager (1 position)

This position will create the overall budget for the event and support the Program Team, Communication Team, and the Logistics Team in terms of financial management with the Event Manager.

Responsibilities:

  • Establishing a detailed budget plan for the overall event
  • Estimating budgets for different organizational phases of the workshop
  • Submitting the finalized budget to SGAC RCs and RECs latest one month after the event 

Desired skills (although not required):

  • Finance experiences

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age
  • Interest in the space and science sector
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Good English skills with a keen eye for details
  • Good teamwork skills and a high degree of self-organization
  • Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds

Benefits

  • Develop highly desirable leadership skills
  • Opportunity to work with SGAC’s global sponsors and international space partners
  • Opportunity to receive discounts to attend the AP-SGW 2021
  • Successful applicants will also have the opportunity to enhance their management and team work skills through working with an international, interdisciplinary, and intercultural team

How to Apply

To apply for this position, please complete our Vacancy Application by 31st May 2021 (23:59 GMT) with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)

Only complete applications will be considered.

Application Timeline

Application Open: 1 May 2021
Application Close: 31st May 2021
Review of Applications: 31st to 10th of June 2021
Announcement of Results: 10th June 2021

**Please note that the above mentioned timeline and the event itself may be changed later on depending on the COVID-19 situation.