Colorado Springs is calling! Join the 9th Space Generation Fusion Forum Organising Team!

SGAC is looking for volunteers to support the organisation of the Space Generation Fusion Forum (SGFF) 2020, to be held on 28 – 30 March 2020 in Colorado Springs, USA. All organizing team members will report to SGFF 2020 Manager Tara Halt.

Deadline for application: 22nd of July 2019    31st of July 2019

The Space Generation Fusion Forum (SGFF) is a SGAC event held in conjunction with the 36th Space Symposium hosted by the Space Foundation. The high-intensity networking and professional development event exposes selected delegates to a range of current and relevant space topics, providing opportunities to discuss important issues in the space industry, interacting with other students and young professionals, meeting and engaging with top-level space industry experts, and providing input that is presented to the United Nations Committee on the Peaceful Uses of Outer Space.

Role Descriptions

Communications Team (3 positions) 

The communications team is a dynamic, innovative, enthusiastic team with creative members. You are eager to communicate the benefits and advantages of being involved with the SGFF to our target delegate audiences, and partners, while ensuring your campaigns are consistent with the overall SGAC communications strategy.

Responsibilities:

  • Research, develop, and execute a communications strategy for attracting delegates from new sources (universities, companies) to the SGFF
  • Create and execute a social media and marketing plan to increase visibility of the SGFF in collaboration with the SGAC PR & Comms team – before, during, and after SGFF
  • Ensure that SGFF website is up to date by working SGFF organizing team (to identify new content required) and SGAC Web Team
  • Write and edit press releases for social media platforms and the SGAC website, including live tweets and posts during SGFF
  • Proofread and edit all written content and material, including the final reports for the SGFF
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams as required

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2020
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed team
  • Can effectively work with an international, interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in social media marketing is an asset

Estimated time commitment: 3-4 hours per week prior to event + 2 days of the SGFF 2020 in Colorado Springs, USA

Delegates Team (4 positions)

Members of the delegates team are professional, articulate, and eager to provide assistance and guidance to potential and accepted delegates about the application process, the forum, and logistics of the event. You will serve as the main point of contact to all applicants. You will also aid in the evaluation of delegate applications. 

Responsibilities:

  • Support the selection of delegates through evaluation against a rubric to ensure that SGFF selects a diverse mix of qualified students and young professionals
  • Coordinate all contacts with delegates regarding the status of their application as well as any communication required leading up to, and during, the SGFF
  • Manage and update channels for inter-delegate communication (example: SGFF 2019 Facebook group)
  • Act as the point of contact for delegates issues/questions and quickly resolving concerns
  • Create the Delegates Database, keep it up to date, and compile metrics
  • Work to connect delegates with sponsorship opportunities; as required, facilitate the scholarship process to collect application materials and prepare for review
  • As required, supports the online delegate registration process
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2020
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed team
  • Can effectively work with an international, interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience with commerce tools is an asset (example: EventBrite)
  • Experience in customer service is an asset

Estimated time Commitment:  3-4 hours per week prior + 2 days of the SGFF 2020 in Colorado Springs, USA

Logistics Team (2 positions) 

Members of the logistics team are detail-oriented, organized, and proactive individuals that will coordinate the logistics of the venue, hotel, social events, and other aspects related to events management. The smooth execution and maintenance of the SGFF is your priority. 

Responsibilities:

  • Liaise with external points of contact for venue-related logistics
  • Coordinating ordering and logistics for giveaways – padfolios, giveaways, etc.
  • Coordinating logistics of sponsor giveaways – picking up shipments and assembling giveaway bags
  • Organise social events and pre-event activities (dinners, visits, …)
  • Develop and prepare schedule for all external events (dinner, visits, organizing team setup activities, …)
  • Find hotels and travel information for guest speakers and delegates
  • Create estimated budgets for different organisational phases of the event in support of the SGFF Manager and Deputy Manager
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2020
  • Strong interpersonal and communication skill
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed team
  • Can effectively work with an international, interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in event management is an asset
  • Familiarity with the Broadmoor and the Colorado Springs area is an asset

Estimated time Commitment: 3 hours per week prior + 2 days of the SGFF 2020 in Colorado Springs, USA

Programs Team (4 positions)

Members of the Programs Team are detail-oriented, knowledgeable about the space sector, and excited about creating a dynamic program for our delegates and guests. Providing the best opportunity for delegates’ professional development, learning, and networking at the SGFF is your priority.

Responsibilities:

  • SGFF Manager and Deputy Manager will have a vision for overall programming expectations; Programs Team members will work together develop a strategy to execute this vision for programming content, speakers, and overall experience
  • Programs Team Members will utilize knowledge of current events and space industry to propose meaningful, exciting content for SGFF
  • Identify potential moderators and speakers from across the space industry in collaboration with the SGAC Strategic Partnerships Team
  • Coordinate invitations to potential moderators and speakers, and act as a point of contact
  • Develop and prepare schedule for SGFF programming, utilizing previous lessons learned to balance content and delegate networking experiences
  • Develop templates and standards for use in discussion groups and panels
  • Curate and compile the delegate handbook with relevant information about the SGFF, the SGFF schedule, biographies speakers/moderators/panelists, information on the Colorado Springs area, and tips on how to prepare for the event
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2020
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed team
  • Can effectively work with an international, interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in event programming is an asset
  • Current employment in the space sector strongly preferred

Estimated time Commitment: 3 hours per week prior to event +  2 days of the SGFF 2020 in Colorado Springs, USA

Operations and Publications  (1 position)

The Operations and Publications team member is creative and skilled with graphic design, a strong communicator, and organized. This team member wears multiple hats to fill two important but diverse roles. (1) He or she will work across the team to ensure that the SGFF planning is running smoothly as a support role to the SGFF Manager and Deputy Manager. (2) He or she will also be responsible for supporting the Communications and Programs Teams by generating high-quality promotional materials from their inputs. 

Responsibilities:

  • Develop brochures, potential sponsor packages, and other materials for SGFF
  • Develop high-quality publications/reports from content generated by the communications team at the conclusion of SGFF
  • Collaborates with the SGAC Public Relations and Communications Team to ensure that branding for publications is aligned with SGAC
  • Help schedule meetings for the entire team and maintain the team calendar
  • During team meetings, this individual would take detailed notes, record actions and due dates, and communicate these actions and expectations to other members of the team
  • Provide surge support for other teams when additional help is needed (reviewing delegate applications, supporting development of delegate handbook, etc.)
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2020
  • Experience with graphic design (recommend sending samples for this role)
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed team
  • Can effectively work with an international, interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)

Estimated time Commitment: 3 hrs/week prior to the event + 2 days of the SGFF 2020 in Colorado Springs, USA

Benefits

All team members will receive:

  • One (1) complimentary registration to the 2020 SGFF
  • One (1) complimentary registration to the 36th Space Symposium  

Note: All roles are voluntary and unpaid. SGAC is not able to provide any additional financial assistance for travel, accommodation, and other expenses incurred. If the volunteer is unable to attend, none of the above mentioned benefits are transferable or redeemable for their retail value.

Application Process

To apply for this position, please complete our Vacancy Application by 22nd of July 2019    31st of July 2019 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)
  • Optional: List of positions you are interested ranked (if interested in multiple positions)

Only complete applications will be considered

Application Timeline

Applications open21st June 2019
Applications close31 July 2019
Review of application31 July 2019 – 6 August 2019
Announcement of results10 August 2019

Contact

For more information about the above positions, or for more information on the 2020 Space Generation Fusion Forum, please contact:

SGFF 2020 Manager, Tara Halt (tara.halt@spacegeneration.org )

More information about the Space Generation Fusion Forum

For more information about the Space Generation Fusion Forum, visit: http://www.spacegeneraton.org/sgff