Colorado Springs is calling! Join the 10th Space Generation Fusion Forum Organising Team!

SGAC is looking for volunteers to support the organisation of the Space Generation Fusion Forum (SGFF) 2021, to be held late August in Colorado Springs, USA. All organizing team members will report to SGFF 2021 Manager Kristin Shahady and Deputy Manager Tasman Powis.

The Space Generation Fusion Forum (SGFF) is an SGAC event held in conjunction with the 37th Space Symposium hosted by the Space Foundation. The high-intensity networking and professional development event exposes selected delegates to a range of current and relevant space topics, providing opportunities to discuss important issues in the space industry, interacting with other students and young professionals, meeting and engaging with top-level space industry experts, and providing input that is presented to the United Nations Committee on the Peaceful Uses of Outer Space.

Role Descriptions

Communications and Publications Team (3 positions)

The communications team is a dynamic, innovative, enthusiastic team with creative members. You are eager to communicate the benefits and advantages of being involved with the SGFF to our target delegate audiences, and partners, while ensuring your campaigns are consistent with the overall SGAC communications strategy.

Responsibilities:

  • Research, develop, and execute a communications strategy for attracting delegates from new sources (universities, companies) to the SGFF
  • Create and execute a social media and marketing plan to increase visibility of the SGFF in collaboration with the SGAC PR & Comms team – before, during, and after SGFF
  • Ensure that the SGFF website is up to date by working the SGFF organizing team (to identify new content required) and the SGAC Web Team
  • Write and edit press releases for social media platforms and the SGAC website, including live tweets and posts during the SGFF
  • Coordinate with the SGFF organizing team to update the Delegate Handbook for 2021
  • Develop brochures, potential sponsor packages, and other materials for SGFF
  • Develop high-quality publications/reports from content generated by the communications team at the conclusion of SGFF
  • Collaborate with the SGAC Public Relations and Communications Team to ensure that branding for publications is aligned with SGAC
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams as required

Qualifications:

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2021
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack, Google Drive, WordPress)
  • Experience in social media marketing is an asset
  • Experience with video and photo editing is an asset

Estimated time commitment: 5 hours per week prior to event + 3 days for the SGFF 2021 in Colorado Springs, USA

Delegates Team (4 positions)

Members of the delegates team are professional, articulate, and eager to provide assistance and guidance to potential and accepted delegates about the application process, the forum, and logistics of the event. You will serve as the main point of contact to all applicants. You will also aid in the evaluation of delegate applications. 

Responsibilities:

  • Prepare or update the rubric for assessing delegate applications to attend the SGFF 2021.
  • Support the selection of delegates through evaluation against this rubric to ensure that SGFF selects a diverse mix of qualified students and young professionals
  • Coordinate all contact with delegates regarding the status of their application as well as any communication required leading up to, and during, the SGFF
  • Manage and update channels for inter-delegate communication (example: SGFF 2021 Facebook and WhatsApp groups)
  • Act as the point of contact for delegates issues/questions and quickly resolve concerns
  • Create the Delegates Database, keep it up to date, and compile metrics
  • Assist the Communications Team in compiling the delegate handbook with delegate bios and headshots
  • Work to connect delegates with sponsorship opportunities; as required, facilitate the scholarship process to collect application materials and prepare for review
  • As required, support the online delegate registration process
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications:

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2021
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience with commerce tools is an asset (example: EventBrite)
  • Experience in customer service is an asset

Estimated time commitment:  5 hours per week prior + 3 days of the SGFF 2021 in Colorado Springs, USA

Logistics Team (2 positions)

Members of the logistics team are detail-oriented, organized, and proactive individuals that will coordinate the logistics of the venue, hotel, social events, and other aspects related to events management. The smooth execution and maintenance of the SGFF is your priority. 

Responsibilities:

  • Liaise with external points of contact for venue-related logistics
  • Coordinate ordering and logistics for giveaways – padfolios, giveaways, etc.
  • Coordinate logistics of sponsor giveaways – picking up shipments and assembling giveaway bags
  • Organise social events and pre-event activities (dinners, visits, etc
  • Develop and prepare the schedule for all external events (dinner, visits, organizing team setup activities, etc
  • Assist in locating hotels and travel information for guest speakers and delegates
  • Create estimated budgets for different organisational phases of the event in support of the SGFF Manager and Deputy Manager
  • Develop an insurance plan for the event
  • Assist the Communications Team in compiling the delegate handbook with relevant information about the Colorado Springs area, transport and accommodation
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications:

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2021
  • Strong interpersonal and communication skill
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in event management is an asset
  • Familiarity with the Broadmoor and the Colorado Springs area is an asset

Estimated time commitment: 5 hours per week prior + 3 days of the SGFF 2021 in Colorado Springs, USA

Programs and Sponsors Team (5 positions)

Members of the Programs and Sponsors Team are detail-oriented, well connected and knowledgeable about the space sector, and excited about creating a dynamic program for our delegates and guests. Creating an environment which offers the best opportunity for delegates’ professional development, learning, and networking at the SGFF is your priority. The team will also work with the SGFF manager and deputy manager to identify and attract new sponsorship opportunities for the forum.

Responsibilities:

  • SGFF Manager and Deputy Manager will have a vision for overall programming expectations; Programs and Sponsors Team members will work together and develop a strategy to execute this vision for programming content, speakers, and overall experience
  • Programs and Sponsors Team Members will utilize knowledge of current events and space industry to propose meaningful, exciting content for SGFF
  • Identify new sponsorship opportunities and work with the SGAC Strategic Partnerships Team to promote sponsorship packages to potential new partners.
  • Identify potential moderators and speakers from across the space industry in collaboration with the SGAC Strategic Partnerships Team
  • Coordinate invitations to potential moderators and speakers, and act as a point of contact
  • Develop and prepare the SGFF programming schedule, utilizing previous lessons learned to balance content and delegate networking experiences
  • Develop templates and standards for use in discussion groups and panels
  • Assist the Communications and Publications Team in compiling the delegate handbook with relevant information about the SGFF, the SGFF schedule, biographies speakers/moderators/panelists
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGFF Teams where necessary

Qualifications:

  • SGAC membership: registration on the SGAC website and below 35 years of age on 2 April 2021
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in event programming is an asset
  • Current employment in the space sector strongly preferred

Estimated time commitment: 5 hours per week prior to event +  3 days of the SGFF 2021 in Colorado Springs, USA

Period of Performance: 15th of November 2020 to 30th August 2021

Application Timeline

Applications Due 30th September 2020
Application Response Before 15th November 2020

Benefits

All team members will receive:

  • One (1) complimentary registration to the 2021 SGFF
  • One (1) complimentary registration to the 37th Space Symposium  

Note: All roles are voluntary and unpaid. SGAC is not able to provide any additional financial assistance for travel, accommodation, and other expenses incurred. If the volunteer is unable to attend, none of the above mentioned benefits are transferable or redeemable for their retail value.

Application Process

To apply for this position, please complete our Vacancy Application by  30th of September 2020 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)
  • Optional: List of positions you are interested in ranked (2 maximum if interested in multiple positions)

Only complete applications will be considered