Join the 7th European Space Generation Workshop Organising Team (7th E-SGW)

SGAC is looking for motivated and committed volunteers to bring their expertise and knowledge to the organisation of the 7th European Space Generation Workshop (E-SGW) which will take place in April 2023 in Bari, Italy.

The two-day regional workshop will bring together students, young professionals and industry representatives to engage and nurture the next generation’s perspective on space and scientific matters in the European region. Participants will have the opportunity to interact with experts from academia, businesses and space agencies through plenary and panel sessions, keynotes and working group discussions. In some cases, considering the situation with COVID-19, an online version might replace it for general public health and safety.

For the planning of this international event, we are looking for qualified and young space enthusiasts to join the organising team.

Deadline for Applications:  15 October, 2022.

Role Descriptions

Program Team (2 position)

The program team will be in charge of the creation and organisation of the workshop’s programme.


  • Developing and preparing the program and the topics for the event.
  • Selecting moderators, speakers and coordinating with them for invitations. 
  • Writing related reports and documents.
  • Giving support during the conference. 

Estimated time commitment: 3-5 hours a week on average.

Communication Team (3 positions)

This team will support public relations and advertising activities pertaining to the workshop, working closely with the SGAC Public Relations (PR), the Communication Team and the Event Manager. Photography or graphic softwares skills are an added value.


  • Writing press releases
  • Coordinating media relations and advertising before, during and after the workshop.
  • Coordinating social media communication.
  • Coordinating with the Organising Team and other organisations on promotion.
  • Developing brochures and potential sponsorship packages templates for the workshop.  

Estimated time commitment: 3-5 hours a week on average.

Delegates Team (2 positions)

This team will support delegate related processes throughout the workshop including application, selection, communication before and after the Workshop.


  • Coordinating all contacts with delegates, pre and post-selection.
  • Supporting the selection of delegates.
  • Being the point of contact for delegates on issues/questions.
  • Creating a delegates’ database.
  • Creating the delegates’ Handbook
  • Creating delegates’ badges and material (goodies, bags,ecc) together with the Logistic and Local Team
  • Create the feedback form to be given to the delegates at the end of the event. 
  • Share the feedback form results with the following year E-SGW organisers

Estimated time commitment: 3-5 hours a week on average.

Logistics and Local Team (3-4 positions)

This team, preferably from Italy, will support the organisation of the logistics and arrangements of the workshop (venue, catering, transport, hotels, etc.). 


  • Organising catering, transport, and accomodation options for the days of the workshop.
  • Assisting with the Delegate Teams for cultural and travel information for the Delegate’s Handbook
  • Dealing with the printing material and venue equipment
  • Giving hall support during the conference.
  • Organising social events (dinners, closing dinner, visits, etc.).
  • Work closely with the Communications Team for the promotion of the Workshop.

Estimated time commitment: 3-5 hours a week on average.

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age.
  • Being of one nationality of one of the countries from the European region or being a resident of one of the countries from the European region.
  • Interest in the space and science sector.
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work.
  • Good English skills with a keen eye for details.
  • Good teamwork skills and a high degree of self-organisation.
  • Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds.


  • Develop highly desirable leadership skills.
  • Opportunity to work with SGAC’s global sponsors and international space partners.
  • Opportunity to receive discounts to attend SGAC events as SGAC team members.
  • Successful applicants will also have the opportunity to enhance their management and team work skills through working with an international, interdisciplinary, and intercultural team.

How to Apply

To apply for this position, please complete our Vacancy Application Form by 15th October  2022  (23:59 UTC) with the following documents as attachments:

  • Resume (with date of birth) (limit 2 pages)
  • Letter of Intent, detailing your suitability for the role (limit 1 page)
  • List of three past experiences and how they have prepared you for this role.

Only complete applications will be considered.

Application Timeline

Application Open: 15th September 2022
Application Close: 15th October 2022
Announcement of Results: 1st November 2022