SGAC is looking for enthusiastic and committed volunteers to bring their expertise and know-how to the organisation of the 5th edition of the European Space Generation Workshop (E-SGW) which will take place in Madrid, Spain, in the first half of 2020.

A two day international event, the E-SGW aims to bring together students and young professionals to think and collectively create Europe’s future in space. To make all of this possible we are looking for qualified young space enthusiasts to join the organizing team for this event.

Deadline for Applications: 25th September 2019 Applications are now Closed!

Role Description

Communication Team (3 positions)

You will support the workshop by coordinating public relations and advertising activities, working closely with the SGAC Public Relations (PR) and Communication Team and the Event Managers. Your tasks will include:

  • Coordinating media relations and advertising before, during and after the Workshop
  • Writing press releases
  • Coordinating social media communication
  • Coordinating with the Organizing Team and other organizations on promotion
  • Developing brochures and potential sponsorship packages for the workshop, and other graphics e.g. banners and printing

Estimated time commitment: 3-5 hours a week on average

Delegate Team (3 positions)

Your will support all Delegate related processes throughout the workshop including application, selection evaluation, communication before and after the Workshop. Your tasks include:

  • Coordinating all contacts with delegates, pre- and post-selection
  • Supporting the selection of delegates
  • Being the point of contact for delegates on issues/questions
  • Creating Delegates’ Database and Handbook

Estimated time commitment: 3-5 hours a week on average

Program Team (3 positions)

You will support the organisation of the workshop’s program. Your tasks will include:

  • Developing and preparing the program and the topics for the Workshop with the Event Managers
  • Selecting moderators and speakers and coordinating with them before and during the event
  • Writing related reports and documents (especially the post workshop final report)
  • Developing templates and standards for future workshops

Estimated time commitment: 3-5 hours a week on average

Logistics Team (3 positions)

Your will support the organisation of the logistics aspects of the Workshop: Event Venue, Gathering, Social Event Program, Closing Dinner, etc. Your tasks will include:

  • Liaising with responsible persons for room booking and set-up for the Workshop
  • Organising the gathering for the days of the Workshop
  • Organising the social events (dinners, closing dinner, visits, …)
  • Finding hotels and travel information for the guest speakers
  • Elaborating estimated budgets for different organizational phases of the workshop

Estimated time commitment: 3-5 hours a week on average

Necessary Qualifications and Skills

  • SGAC membership: registration on the SGAC website and below 35 years of age.
  • Interest in the space sector
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Good English skills with a keen eye for details
  • Good teamwork skills and a high degree of self-organization
  • Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds


  • Develop highly desirable leadership skills
  • Opportunity to work with SGAC’s global sponsors and international space partners
  • Direct contact with the SGAC Executive Office and Advisory Board

How to Apply

To apply for this position, please complete our Vacancy Application by September 25 2019 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)

Only complete applications will be considered.

Application Timeline

Applications Open 1 September 2019
Applications Close 25 September 2019
Review of Applications 26 September to 14 October 2019
Announcement of Outcome 15 October 2019