1 February 2019

SGAC is in the process of planning the organization of the the first SG[Canada], an event focused on bringing together students and young professionals in Canada to discuss the future of Canada in space. This event will include simultaneous activities in multiple geographic locations within Canada in collaboration with SGAC partners.

We are currently looking for volunteers to help support this event. If you are an SGAC member who is looking for an opportunity to become more involved in organizing an event in Canada, this might be the role for you!

Deadline for applications: 25 February 2019

Responsibilities

We are seeking up to 10 volunteers to help organize the event. Tasks will be distributed within the team based on the skills and interests of the volunteers, but will generally include:

  • Program Development:
    • Prepare of program format
    • Develop guidelines for running the program by local hosts
    • Train event moderators
    • Coordinate the final list of speaker and subject matter experts
    • Coordinate final deliverables of the event (event report)
  • PR and Communications:
    • Prepare social media posts and a communication plan for the event
    • Coordinate on-site media activities including interviews with SGAC members
    • Support local hosts on PR and communication activities
    • Coordinate final media deliverables of the event
  • Delegate relations:
    • Coordinate registration activities
    • Communicate with registered delegates to resolve any issues they might be facing
  • Sponsorships and partnerships:
    • Bring on-board organizations interested in supporting the event
  • LoC Liaison:
    • Liaise with local organizing teams within each geographic locations of choice who will be taking care of logistics and implementation of the local events

Team members are expected to contribute to multiple areas of activity. For instance, a LoC liaison for a specific city will be expected to also contribute to at least one more area listed above.

This is an unpaid volunteer position.

Estimated time commitment: Estimated at an average 3-5 hours a week. Workload will be higher closer to the event.

Duration of term: Until December 2019 (the event is tentatively scheduled for the 4th quarter of 2019).

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 34 years of age at the time of recruitment (if you are not already a member, you can register for free here)
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Strong or competent working knowledge of computer applications and management apps (Google Apps, Microsoft Office Suite)
  • Speedy email response time

The following will be considered an asset:

  • Physical residence in Canada
  • Ability to attend the event on-site
  • Past experience with organizing events
  • Experience in customer service roles
  • Experience with graphic and video editing software (for PR related roles)
  • Experience with marketing and social media (for PR related roles)
  • Existing relationship with student groups or professional organizations in Canada (for LoC liaison roles)

Benefits

SGAC is a unique, non-governmental, non-profit organisation that empowers students and young professionals to engage directly with the international space community and influence the future of the space industry.

Be a part of leading and shaping the future of space activities in Canada! Recommendations from this event will be shared with Canadian stakeholders from government, industry, academia and nonprofit sectors as well as within SGAC’s Global network.

In addition, you will:

  • Meet and work with Canadian young space sector leaders
  • Have a higher chance of receiving SGAC scholarships to attend conferences around the world
  • Be recognised as an organizing team member
  • Build leadership and other professional skills that are directly translatable to your career

How to Apply

To apply for this position, please complete our Vacancy Application by 25 February 2019 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page), highlighting how you meet the qualifications and your preference for particular roles
  • Your resume (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)
  • For those wishing to act as LoC Liaison:Letter of support from your university’s local space society or a professional organization interested in co-hosting the event [optional but prefered]

Only complete applications will be considered.

Application Timeline

 Application Open   1 February 2019
 Application Close   25 February
 Review of application   25 February – 1st of March 2019
 Interview of selected applications   4-15 March 2019
 Announcement of results   25 March 2019