As the number of team positions, events, and activities of the Space Generation Advisory Council (SGAC) expands, the organisation is seeking ambitious and highly motivated volunteers to join the new Data Management Team! This innovative team is created in response to the tremendous volume of data our organisation handle. The team will be responsible for the management of this data across our entire organisation, including analytic activities and compliance with privacy protections and security practices. Be a part of shaping the future of our organisation, while growing your space network, and working on your leadership skills!

Deadline for applications: 2 May 2019

Data Team Mission

The SGAC Data Management Team is a new and exciting part of the organisation.  This team will have a threefold mission – Capture, Analyse, and Protect, as outlined below:

  1. Capture data across all SGAC teams and activities.  This includes but not limited to membership, scholarships, recruitment data and survey, aggregate data from web-based applications, surveys of teams and event participants, and interviews with team members on lessons learned from their roles
  2. Analysis of data for better understanding and decision making within SGAC, including analysis of our membership and team trends through membership and aggregate data, creating reports with metrics on trends in event attendees, capturing and reporting on the results of the membership survey.
  3. Protection of data in accordance with laws and regulations and best practice in data security, in cooperation with the Web Team, Legal Team, Membership Manager, Recruitment Manager, Scholarship Team, Executive Secretaries, and other personnel.

The Data Management Coordinator will work closely with the Co-Coordinator of the team, Florian Ruhhammer, under the direct supervision of the SGAC Executive Director and Chairs. S/he will be an appointed member of the SGAC Executive Council, in accordance with the SGAC bylaws. This is a volunteer position.

Data Management Coordinator Responsibilities

  • Overview of data flow and storage throughout the entire SGAC organisation
  • Work closely and communicate with all relevant SGAC teams and members in regards to data capture, analysis and protection
  • Manage collection of data and metrics (such as KPI) for analysis
  • Direct the analysis of data to support understanding and decision making with SGAC
  • Be SGAC’s Data Protection Officer and ensure SGAC maintains compliance with relevant data protection and privacy policies and legislation
  • Ensure industry standard in data security and protection is maintain throughout the organisation, including training for SGAC Team Members on data security, establish standards in account and data security
  • Have a position on the SGAC Executive Committee, prepare brief monthly reports and attend the monthly Executive Committee meetings
  • Monitor and respond to emails in a timely manner regarding data issues
  • Work closely with the Web Coordinators on web-based data tools
  • Delegate relevant tasks to the Data Management Team to ensure it fulfills its mission and mission of SGAC
  • Other duties as assigned by SGAC Leadership

Estimated time commitment: 5 – 7 hours a week as minimum, with up to 10 – 15 hours a week commitment during some parts of the year. Larger work commitments will center around large SGAC events (e.g., conferences, Space Generation Congress, and the annual website update).  The ability to respond to issues around-the-clock is highly preferred. You will be able to arrange with your co-coordinator for downtime from the role during exams, vacations or time for other personal needs.

This is a voluntary role with an initial term of 2 years, renewable for an additional two years based on performance.

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age
  • Interest in the space sector
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Demonstrate leadership and teamwork experience
  • Professional fluency (speaking, reading, and writing) in English
  • Professional fluency (speaking, reading, and writing) in German is a plus
  • Have the necessary time to contact team members to capture knowledge through emails and interviews
  • High degree of self-organisation
  • Cross Cultural and Communication Awareness: Ability to establish and maintain professional working relationships with people from various international and cultural backgrounds
  • Experience with data management and databases is a must for Coordinator role, desired for Team Member role. Experience with working with website is a plus
  • Strong attention to detail
  • Familiarity with the SGAC mission and its objectives
  • Strong working knowledge of computer applications, such as Microsoft Word, Excel, Google Apps, WordPress and other internet based applications
  • Customer service mentality
  • Understanding of the global space sector landscape is preferred


As part of the Data Management Team, you will have the opportunity to network with space industry professionals, academics, and organisations. The successful applicant will also have the opportunity to enhance his/her leadership, business development and management skills, and grow his/her skill sets to work with an international, interdisciplinary, and multicultural team.

Benefits of this position include:

  • Meeting and working with young space sector leaders from around the world
  • Having a higher chance of receiving SGAC scholarships to attend conferences around the world
  • Being invited to attend United Nations Committee on the Peaceful Uses of Outer Space meetings and other conferences as part of the official SGAC delegation
  • Building leadership skills and other skills that are directly translatable to your career
  • Having a significant impact on SGAC’s image on the international stage
  • Contributing to the growth and sustainability of the organisation

This is a voluntary role and has no monetary compensation. Active members of SGAC teams are considered for nomination for SGAC Scholarships and Awards, including fee waivers or discounts for SGAC event fees.

How to Apply

To apply for this position, please complete our Vacancy Application by 2 May 2019 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)

Application Timeline

Application Open1 March 2019
Application Close2 May 2019
Review of Applications2 May – 10 May 2019
Interview of selected applicants10 – 20 May  2019
Announcement of Results5 June 2019