SGAC is seeking volunteers to join our Reports Team! Every year SGAC hosts dozens of events, and every year we are required to produce Outcome Reports for the events we host. The new Report Team will have the responsibility to coordinate with Event Teams across the globe and, based on notes and content provided by these, produce reports in the most professional, consistent and timely manner possible, and help SGAC members to convey their messages and recommendations worldwide!
SGAC also produces Annual Reports and Financial Reports which contain the achievement of the organisation for the year. It will be the responsibility of the Reports Team to coordinate with Executive Committee Team and, based on content provided by these, produce reports in the most professional, consistent and timely manner possible, and help SGAC convey its progress!
These positions offer challenging, rewarding, and professional skill-building experiences. Be a part of leading and shaping the organisation!
Deadline for applications: 25 October 2019
Reports Coordinator (2 positions available)
Responsibilities
The Reports Coordinator duties are as follows:
- Report to and ensure regular communication with the SGAC Executive Director on the SGAC Reports Activities
- Coordinate, support and oversee the report delivery (accordingly to SIPOC) on time and on quality :
- For Events Reports, by working directly with and supporting the Events Managers
- For Annual Report, by working directly with and supporting the different SGAC EC Teams
- For Reports editing, by working directly with the Editors;
- For Reports formatting, by working directly with the Reports Designer;
- Provide the appropriate guidelines, guide, templates, to the different points of contact
- Ensure that the Events Reports and Annual Reports are published on the Reports section on the SGAC website on time
- Coordinate with the SGAC PR & Communications team to ensure the promotion of the SGAC Reports via SGAC communication platforms (social media, mailing lists etc.)
- Perform continuous improvements on SGAC Reports on quality and on time delivery (taking into account lessons learned)
This is an appointed volunteer position. The appointment will be for 2 years, with the possibility of renewal for additional 2 consecutive years.
Estimated time commitment: On average 5-7 hours per week with up to 10 – 15 hours a week commitment during some parts of the year. Larger work commitments will center around large SGAC events (e.g., conferences, Space Generation Congress, and the annual website update).
Necessary Qualifications
- SGAC membership: registration on the SGAC website and below 34 years of age at the time of appointment
- Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
- Cross-cultural communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds
- Demonstrate leadership and teamwork experience
- Good teamwork skills and a high degree of self-organization
- Quick email response time
- Familiarity with the SGAC mission, its objectives and organization
- Professional fluency (speaking, reading, and writing) in EnglishGood English skills with a keen eye for details
- Prior experience with producing reports
- Strong working knowledge of Google Suite applications
Report Editors (3 positions available)
Responsibilities
The Editors duties are as follows:
- Report to and ensure regular communication with the SGAC Reports Coordinator on the SGAC Reports Editors Activities
- Review SGAC’s Reports and document content and correct for errors in spelling, punctuation, and grammar
- Ensure that all SGAC’s reports and documents are following the SGAC Editing Guidelines
- Rewrite, if necessary, content to make it easy for readers to read and understand
- Confirm, that facts are verified using standard reference sources
- Work with content responsibles (Event Managers and EC Teams) to help their messages come across in the best way possible
- Support regular update/improvement of the Editing Guidelines
Estimated time commitment: On average 3 hours per week, with up to 5 hours a week commitment during some parts of the year. Much of the editing work at SGAC happens during the months of October to January, and May to June. As such, availability during these months is critical for this role.
Necessary Qualifications
- SGAC membership: registration on the SGAC website and below 35 years of age at the time of appointment
- Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
- Excellent english skills (speaking, reading, and writing) with a keen eye for details
- Good teamwork skills and a high degree of self-organization
- Quick email response time
- Familiarity with the SGAC mission, its objectives and organization
- Prior experience with editing/proofreading reports
- Strong working knowledge of Google Suite applications
Report Designers (2 positions available)
Responsibilities
The Reports Designer duties are as follows:
- Report to and ensure regular communication with the SGAC Reports Coordinator on the SGAC Reports Design Activities
- Transfer the content from the Reports Content Templates to the Designed Report Template for each report which needs to be produced
- Produce the Reports Graphs/Statistics from the SGAC Statistic and Graph Google Sheet Template and according to the SGAC Style Guide
- Format the content on the Designed Report Template and include the report pictures and graphs/statistics in a visually appealing manny
- Work closely with the SGAC Report Editors
- Ensure regular update/improvement of the SGAC Style Guide
- Coordinate with the SGAC PR Communication Team for any change in the SGAC Corporate Identity which would need to be reflected in the Designed Report Template or the SGAC Style Guide
Necessary Qualifications
- SGAC membership: registration on the SGAC website and below 35 years of age at the time of appointment
- Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
- Keen eye for details
- High degree of self-organization
- Quick email response time
- Familiarity with the SGAC mission, its objectives and organization
- Previous experience with designing reports is desired
- Strong working knowledge of Google Suite applications
Estimated time commitment: On average 3 hours per week, with up to 5 hours a week commitment during some parts of the year. Much of the editing work at SGAC happens during the months of October to January, and May to June. As such, availability during these months is critical for this role.
Benefits
Be a part of leading and shaping the organization! Benefits of this position include:
- Meeting and working with young space sector leaders from around the world
- Having a higher chance of receiving SGAC scholarships to attend conferences around the world
- Possibility of being invited to attend United Nations Committee on the Peaceful Uses of Outer Space meetings and other conferences as part of the official SGAC delegation
- Building leadership skills and other skills that are directly translatable to your career
- Having a significant impact on SGAC’s image on the international stage
- Contributing to the growth and sustainability of the organisation
These are voluntary roles and have no monetary compensation. Active members of SGAC teams are considered for nomination for SGAC Scholarships and Awards, including fee waivers or discounts for SGAC event fees.
How to Apply
To apply for this position, please complete our Vacancy Application Form by October 25 2019 with the following documents as attachments:
- A Letter of Intent (maximum 1 page)
- Your CV (maximum 2 pages)
- List of three past experiences and how they have prepared you for this role (maximum 1 page)
Only complete applications will be considered.
Application Timeline
| Application Open | 1 October 2019 |
| Application Close | 25 October 2019 |
| Review of Applications | 25 October – 3 November 2019 |
| Interview of selected applicants | 3 – 15 November 2019 |
| Announcement of Results | 25 November 2019 |
