About SGAC

SGAC is an internationally recognised global non-governmental, non-profit (US 501(c)3) organisation with more than 15 000 members, which aims to represent university students and young space professionals to the United Nations, space agencies, industry, and academia. The organisation was born out of the UNISPACE III recommendations in 1999, and has strong relationships with the United Nations Office of Outer Space Affairs, and the Committee on the Peaceful Uses of Outer Space.

Role Description

The SGAC Operations Manager will be accountable for supporting the management of SGAC operations. This includes project planning, scheduling and managing, capacity and utilisation management, delegating work to meet deliverables, and tracking the status of outstanding work from the different SGAC teams. 

The selected candidate will work (lead or support) with different SGAC Executive Office Teams to ensure that communication is streamlined. The Operations Manager is responsible for identifying process improvements that will lead to year-over-year enhanced operations, and making sure that all ongoing work is delivered timely meeting SGAC quality standards.

The SGAC Operations Manager will work with and report to the SGAC Executive Director. 

This is a paid, full-time position. The SGAC Operations Manager is to be based in Vienna, Austria.

Responsibilities

Operations Management

The Operations Management components of this role have an emphasis on administration of the organisation and communications management, including working closely with the Executive Office on the development and facilitation of opportunities for SGAC members in the space sector. The latter includes overseeing development of the SGAC brand, web and printed content, and supporting public relations and communication efforts. The coordinators of different SGAC teams and monitoring their activities is a key responsibility of the Operations Manager. 

Tasks include:

  • Support the Co-Chairs and Executive Director on Strategic issues and subjects
  • Support the day-to-day activities of the SGAC office
  • Lead the following SGAC Team Leads and represent them within the Executive Committee:
    • SGAC Scholarship Team Lead
    • SGC PR&Comms Team Lead
    • SGAC Reports Team Lead
    • SGAC WebData Management Team Lead
  • Support the operations-related tasks of the following team:
    • Work with the SGAC HR Team to track the recruitment process steps (call for application, advertisement, applications collection, evaluation, announcement) and ensure these are done within the established timeline
    • Work and coordinate with the SGAC Legal Team to review contracts and MoUs.
    • Work with the SGAC Finance team in particular to generate bills and invoices, track payments, and scholarships reimbursement process
    • Work with the SGAC Events Coordination Team to ensure the success of our regional events such as the Space Generation Workshops as well as local events
  • Ensuring quality of operations and regular communication between the Executive Committee (including RCs, EC Teams)
  • Respond to enquiries from the media and general public on SGAC, including traffic generated from [email protected] 
  • Assist the management of the SGAC Office
    • Management of physical and electronic documentation
    • Keeping SGAC registration current with various organisations worldwide
  • Coordinate the efforts of SGAC (Reports team and other SGAC stakeholders) in the elaboration and delivery of space policy recommendations to international organizations
  • Work with the Executive Director to increase SGAC’s impact in the UN COPUOS and other international fora. This can include: coordinating SGAC’s delegation at the UN COPUOS; addressing invitations for proposals and inquiries issued by the United Nations and related agencies; representing SGAC at international events and meetings.

Necessary Qualifications

General Requirements:

  • SGAC membership: registration on the SGAC website and being 18-35 years of age for the duration of the appointment
  • Citizenship of a UN member or observer state located in the region (as listed in the SGAC bylaws)
  • Be a motivated young professional or students
  • Must be able to legally work in Austria, and be legally paid in the E.U.
  • Ability to live in Vienna, Austria but travel occasionally within or outside the E.U. Remote working may be allowed initially given the current COVID-19 circumstances.
  • Experience and familiarity with the space sector
  • Experience and familiarity with SGAC is preferred

Communication skills:

  • Awareness of international cooperation principles, concepts and techniques
  • Cross Cultural and Communication Awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds
  • Strong working knowledge of computer applications, such as Microsoft Word, PowerPoint, Excel, WordPress, Ninja Form and Google Apps.
  • Professional Fluency (Speaking, Listening, Reading, and Writing) in English. Other language(s) spoken is a plus 
  • Responsiveness – Fast response times in email and other forms of communication

Operations and Management skills:

  • Event Planning and Project Management experience is preferred
  • Experience with EventBrite, WordPress and MailChimp is a plus
  • International Relations or Business background is preferred, but not required
  • Experience in strategic thinking and problem solving, as well as building, leading, and motivating teams
  • Proven success in meeting deadlines and be able to work independently and with teams under pressure during fast-turnaround needs
  • Strong Attention to Detail – Eye for Improvement of Processes
  • Excellent multi-tasking skills

This position reports to the SGAC Executive Director. The SGAC Operations Manager acts as a contractor for SGAC, not an employee. Deliverables and milestones for the role are determined in the contract for this position. The Operation Manager position is not designed to evolve into the Executive Director position.

Time Commitment

This is a full-time paid position requiring some availability on evenings and weekends. As the organisation is volunteer-run and our volunteers are based across time zones all over the world, sometimes it will be required to adjust the working hours to meet organisational needs, and also to contribute more than a typical “9-to-5” office environment and 40 hour work week to meet task deadlines. International travel will be required. Passion for what SGAC does is key to the organisation’s success!

  • Opportunities to network closely with current, high-level international space sector
  • Unequalled leadership opportunity and chance to lead a team from around the globe
  • Special opportunities to contribute to SGAC’s briefings to the United Nations and other industry, agency, and academic organisations in the international space sector
  • A chance to shape the organisation with respect to SGAC’s short-medium term strategic plans
  • Opportunities to lead large teams and head important projects
  • Interaction with senior-level leaders in the international space sector
  • Working with the next generation of international space sector leaders in the world’s largest youth space network
  • Access to relevant space policy materials, documents, magazines, etc.

Benefits

  • Remuneration of 1400 EUR/month during the 3 month trial period, 1600 EUR/month following a successful trial period, and an end of year discretionary bonus. 
  • SGAC offers an additional training budget to support professional development.  
  • Economy class travel expenses will be covered to attend the Space Generation Congress, International Astronautical Congress, and up to two Space Generation Workshops per year. 
  • Support of attendance to UN Events including UN COPUOS meetings and other Vienna events as part of the SGAC Delegation.
  • Meeting and working with young space sector leaders from around the world.
  • Unequalled leadership opportunity to lead teams from around the globe, building leadership and management skills that are directly translatable to your career.
  • Having a significant impact on SGAC’s brand and image on the international stage.
  • Contributing to the growth and sustainability of the organisation.

How to apply

To apply for this position, please send your applications to Mr. Davide Petrillo, SGAC Executive Director, at [email protected] and Mr. Abraham Akinwale,  HR Recruitment Lead, at [email protected] by February 19, 2021 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)
  • Contact information of 2 references (Optional)

Only complete applications will be considered.

Selection Process

A selection committee comprised of the following members will be involved in the selection of candidates for the interview:

  • The SGAC Co-Chairs
  • The SGAC Executive Director
  • Two SGAC Executive Committee Members

The recommendation of the committee will be taken into account by the SGAC Chairs and Executive Director to determine the next Operations Manager.

Application Timeline

Application Open: 28 January 2021
Application Close: 19 February 2021
Review of Applications: 20 February – 22 February 2021
Interview of selected applicants: 22 – 28 February 2021
Announcement of Results: 1 March 2021
Expected starting date: As soon as possible