Washington D.C. is calling! Join the 8th annual SGx Organizing Team!

SGAC is looking for talented and passionate volunteers to support the organization of SGx2023, a 2-day event held in March, 2023 in Washington D.C., United States. All organizing team members will report to the SGx 2023 Manager, Cody Knipfer (United States) and the SGx 2023 Deputy Manager.

SGx2023 will take place at the Walter E. Washington Convention Center in Washington, DC – USA in March, 2023, in conjunction with the SATELLITE 2023 conference and in partnership with Future Space Leaders Foundation (FSLF). The two-date event features  lightning-talk style expert presentations and panels as well as a networking job fair, and exposes students and young professionals to a range of current and relevant space topics –  providing opportunities to discuss important issues in the space industry, interacting with other students and young professionals, and meeting and engaging with top-level space industry experts.

Applications are open to all SGAC members (membership is free and can be accessed through the SGAC website). SGx2023 team members will each receive:

  • One (1) complimentary registration to SGx2023
  • One (1) complimentary registration to SATELLITE 2023

Role Descriptions

Communications Team (2 positions)

The communications team is a dynamic, innovative, enthusiastic team with creative members. You are eager to communicate the benefits and advantages of being involved with SGx to our target attendee audiences and partners, while ensuring your campaigns are consistent with the overall SGAC communications strategy.

Responsibilities:

  • Research, develop, and execute a communications strategy for attracting attendees from new sources (universities, companies, local community) to SGx
  • Create and execute a social media and marketing plan to increase visibility of SGx in collaboration with the SGAC PR & Comms team – before, during, and after SGx
  • Ensure that the SGx website is up to date by working with the SGx organizing team (to identify new content required) and the SGAC Web Team
  • Write and edit press releases for social media platforms and the SGAC website, including live tweets and posts during SGx
  • Coordinate with the SGx organizing team to update the Agenda / Event Handbook for 2023
    Support developing brochures, potential sponsor packages, and other materials for SGx, as well as media recaps following the event
  • Collaborate with the SGAC Public Relations and Communications Team to ensure that branding for publications is aligned with SGAC
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGx Teams as required

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 21 March 2023
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack, Google Drive, WordPress)
  • Experience with graphic design software (Adobe Illustrator, Indesign, Photoshop etc.) is an asset
  • Experience in social media marketing is an asset
  • Experience with video and photo editing is an asset

Estimated time commitment: 5 hours per week prior to event + 2 in person days for SGx 2022 in Washington, DC, USA

Period of Performance: 10th of September 2022 to 15th April 2023

Programs Team (2 positions)

Members of the Programs Team are detail-oriented, well connected and knowledgeable about the space sector, and excited about creating a dynamic program for our delegates and guests. Creating an environment which offers the best opportunity for attendee’s professional development, learning, and networking at SGx is your priority.

Responsibilities:

  • SGFF Manager and Deputy Manager will have a vision for overall programming expectations; Programs Team members will work together and develop a strategy to execute this vision for programming content, speakers, and overall experience
  • Programs Team Members will utilize knowledge of current events and space industry to propose meaningful, exciting content for SGx
  • Identify potential speakers from across the space industry in collaboration with the SGAC Strategic Partnerships Team
  • Coordinate invitations to potential speakers, and act as a point of contact
  • Develop and prepare the SGx programming schedule, utilizing previous lessons learned to balance content and attendee networking experiences
  • Assist the Communications Team in compiling the agenda/ event handbook with relevant information about SGx, the SGx schedule, and biographies for speakers/moderators/panelists
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGx Teams where necessary

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 21 March 2022
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in event programming is an asset
  • Current employment in the space sector strongly preferred

Estimated time commitment: 5 hours per week prior to event + 2 in person days for SGx 2022 in Washington, DC, USA

Period of Performance: 10th of September 2022 to 15th April 2023

Logistics Manager (1 positions)

The logistics manager  is a driven individual with strong organizational and management skills. You are eager to help coordinate the “little details” that make events such as SGx a strong success, and work between teams to ensure that all elements of the event are properly accounted for and set up..

Responsibilities:

  • Manage logistical details (e.g. timing, set-up, and vendors) for the new 2-day SGx event, working in partnership with the SGx leadership team
  • Support the development of needed budgets and event roadmap for food, A/V, etc.
  • Work with the SATELLITE conference team to secure appropriate rooms and resources for the SGx event
  • Collaborate with the SGx, FSL, and SATELLITE conference  leadership teams to ensure that all logistical details are accounted for 
  • Attend virtual meetings and submit updates via Slack
  • Assist with other SGx Teams as required

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 21 March 2023
  • Strong interpersonal and communication skills
  • Very strong organization skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack, Google Drive, WordPress)
  • Experience with past event logistics management is a strong asset 

Estimated time commitment: 5 hours per week prior to event + 2 in person days for SGx 2022 in Washington, DC, USA

Period of Performance: 10th of September 2022 to 15th April 2023

Benefits

All team members will receive:

  • One (1) complimentary registration to SGx 2023
  • One (1) complimentary registration to SATELLITE 2023 

Note: All roles are voluntary and unpaid. SGAC is not able to provide any additional financial assistance for travel, accommodation, and other expenses incurred. If the volunteer is unable to attend, none of the above mentioned benefits are transferable or redeemable for their retail value.

Application Process

To apply for this position, please complete our Vacancy Application Form by 25th of August 2022 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)
  • List of positions you are interested in ranked (2 maximum if interested in multiple positions)

Only complete applications will be considered

Application Timeline

Applications Open: 1 August 2022
Applications Close: 25 August 2022

 

Review of applications and interviews will be done during the months of August and September. 

The outcome of the application will be communicated at the end of August/beginning of September.