Washington D.C. is calling! Join the 9th annual SGx Organizing Team!

SGAC is looking for talented and passionate volunteers to support the organization of SGx2024, a 2-day event held in March, 2024 in Washington D.C., United States. All organizing team members will report to the SGx2024 Manager, Ashley Peter (United States) and the SGx2024 Deputy Manager, Sapna Rao (United States).

SGx2024 will take place at the Walter E. Washington Convention Center in Washington, DC – USA in March, 2024, in conjunction with the SATELLITE 2024 conference and in partnership with Future Space Leaders Foundation (FSLF). This year’s event theme is “Space Works for All” and will explore diverse career pathways in the space industry to demonstrate to attendees various potentials for current and future career development. The two-day event will feature lightning-talk style expert presentations and panels, interactive workshops, and a career fair, all in line with the conference theme. We are looking for passionate organizing team members who want to help us bring this creative vision to life.

Applications are open to all SGAC members (membership is free and can be accessed through the SGAC website). SGx2024 team members will each receive:

  • One (1) complimentary registration to SGx2024
  • One (1) complimentary registration to SATELLITE 2024

Role Descriptions

Communications Team (2 positions)

The communications team is a dynamic, innovative, enthusiastic team with creative members. You are eager to communicate the benefits and advantages of being involved with SGx to our target attendee audiences and partners, while ensuring your campaigns are consistent with the overall SGAC communications strategy. You also may have a passion for graphic design to add a creative flair!

Responsibilities:

  • Research, develop, and execute a communications strategy for attracting attendees from new sources (universities, companies, local community) to SGx
  • Create and execute a social media and marketing plan to increase visibility of SGx in collaboration with the SGAC PR & Comms team – before, during, and after SGx
  • Create the SGx2024 website while working with the rest of the SGx organizing team
  • Write and edit press releases for social media platforms and the SGAC website, including live tweets and posts during SGx
  • Coordinate with the SGx organizing team to update the Agenda for 2024. Support developing brochures, potential sponsor packages, and other materials for SGx, as well as media recaps following the event
  • Collaborate with the SGAC Public Relations and Communications Team to ensure that branding for publications is aligned with SGAC standards
  • Attend virtual meetings and submit updates via Slack
  • Work with the rest of the SGx Organizing Team as required

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 18 March 2024
  • Strong interpersonal and communication skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack, Google Drive)
  • Familiarity with web content management tools, such as WordPress, is an asset
  • Experience with graphic design software (Adobe Illustrator, Indesign, Photoshop etc.) is an asset
  • Experience in social media marketing is an asset
  • Experience with video and photo editing is an asset

Estimated time commitment: 5 hours per week prior to event + 2 in person days for SGx2024 in Washington, DC, USA

Period of Performance: 28th of August 2023 to 15th April 2024 

Programs Team (2-3 positions)

Members of the Programs Team are detail-oriented, well connected and knowledgeable about the space sector, and excited about creating a dynamic and diverse program for our delegates and guests. Creating an environment which offers the best opportunity for attendee’s professional development, learning, and networking at SGx is your priority while adhering to the conference’s theme. 

Responsibilities:

  • SGx Manager and Deputy Manager will have a vision for overall programming expectations; Programs Team members will work together and develop a strategy to execute this vision for programming content, speakers, and overall experience
  • Programs Team Members will utilize knowledge of current events and space industry to propose meaningful, exciting content for SGx
  • Identify potential speakers from across the space industry working with SGx2024 sponsors
  • Coordinate invitations to potential speakers, and act as a point of contact
  • Develop and prepare the SGx programming schedule, utilizing previous lessons learned to balance content and attendee networking experiences for the full 2 days of programming
  • Assist the Communications Team in SGx website updates by compiling the Agenda with relevant information about SGx, the SGx schedule, and biographies for speakers/moderators/panelists
    Attend virtual meetings and submit updates via Slack
  • Work with the rest of the SGx Organizing Team as required

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 18 March 2024
  • Strong interpersonal, communication, and executive presence skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack)
  • Experience in event programming is an asset
  • Current employment in the space sector strongly preferred

Estimated time commitment: 5 hours per week prior to event + 2 in person days for SGx2024 in Washington, DC, USA

Period of Performance: 28th of August 2023 to 15th April 2024 

Events Coordination Team (2 positions)

Members of the Events Coordination team are driven individuals with strong organizational, management, and professional collaboration skills. This team will work closely with sponsor organizations and the SATELLITE team to coordinate the career fair, workshops, and other events as needed throughout SGx. Team members are also eager to help coordinate the “little details” that make events such as SGx a strong success, and work within the organizing team to ensure that all elements of the event are properly accounted for and set up.

Responsibilities:

  • Support the development of interactive workshop activities throughout the event
  • Manage logistical details (e.g. timing, set-up, and vendors) for the 2-day SGx event, including career fair and workshops, in partnership with the SGx leadership team
  • Support the development of needed budgets and event roadmap for food, A/V, etc.
  • Work with the SATELLITE conference team to secure appropriate rooms and resources for the SGx event and evening events
  • Collaborate with the SGx, FSL, and SATELLITE conference leadership teams to ensure that all logistical details are accounted for 
  • Attend virtual meetings and submit updates via Slack
  • Work with the rest of the SGx Organizing Team as required

Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age on 18 March 2024
  • Strong interpersonal and communication skills
  • Very strong organization skills
  • Professionally fluent in English
  • Can work independently and meet objectives in a timely manner
  • Can coordinate and work with a globally dispersed and interdisciplinary team
  • Fast email and messaging response turnaround time
  • Familiarity with productivity tools is an asset (example: Slack, Google Drive, WordPress)
  • Experience with past event logistics management is a strong asset 

Estimated time commitment: 5 hours per week prior to event + 2 in person days for SGx 2024 in Washington, DC, USA

Period of Performance: 10th of September 2023 to 15th April 2024

Benefits

All team members will receive:

  • One (1) complimentary registration to SGx2024
  • One (1) complimentary registration to SATELLITE 2024 

Note: All roles are voluntary and unpaid. SGAC is not able to provide any additional financial assistance for travel, accommodation, and other expenses incurred. If the volunteer is unable to attend, none of the above mentioned benefits are transferable or redeemable for their retail value.

Application Process

To apply for this position, please complete our Vacancy Application Form by Extended 30th of July 2023 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)
  • List of positions you are interested in ranked (2 maximum if interested in multiple positions)

Only complete applications will be considered

Application Timeline

Applications Open: Now
Applications Close: Extended 30 July 2023

 

Review of applications and interviews will be done during the month of August. 

The outcome of the application will be communicated mid-end of August.