SGAC calls volunteers from the South American region

Join the 9th South American Space Generation Workshop Organising Team (9th SA-SGW)

SGAC is looking for motivated and committed volunteers to bring their expertise and knowledge to the organisation of the 9th South American Space Generation Workshop 2025 (SA-SGW), which will take place on December 19 – 20, 2025, in Lima, Peru. The two-day regional workshop will bring together young professionals, students, and industry representatives to develop the next generation’s perspective on space and scientific matters in the South American region. Participants will interact with experts from academia, businesses, and space agencies through plenary and panel sessions, keynotes, and working group discussions.

For the planning of this international event, we are looking for qualified space enthusiasts to join the organising team.

Deadline for Applications: 20 June 2025

Role Descriptions

Program Team ( 5 positions)

The Program Team is responsible for designing the event’s agenda and coordinating the activities of the working groups.

Responsibilities:

  • Design and structure the event agenda, including thematic sessions and working group
    activities.
    ● Identify, invite, and coordinate with moderators, speakers, and working group leads.
    ● Facilitate collaboration among team members via cloud-based platforms.
    ● Draft and compile related reports and documentation.

Estimated time commitment: 2–3 hours per week on average.

Communications Team (3 positions)

The PR & Comms Team is responsible for creating and executing the communications strategy to promote the event and engage potential delegates and partners, in coordination with the SGAC Public Relations and Communications Teams, as well as the Event Manager.

Responsibilities:

  • ● Draft press releases and promotional materials.
    ● Manage media relations and advertising before, during, and after the workshop.
    ● Coordinate social media outreach and engagement.
    ● Develop and implement the event’s communication and outreach strategy.
    ● Collaborate with the Organizing Team and partner organizations for promotional efforts.

Estimated time commitment: 2–3 hours per week on average.

Delegate Team (2 positions)

The Delegate Team is responsible for managing the delegate experience throughout the event cycle, from application and selection to on-site coordination.

Responsibilities:

  • ● Serve as the main point of contact for delegates before, during, and after selection.
    ● Support the delegate application and selection process.
    ● Maintain and update a delegate database.
    ● Coordinate on-site delegate experience, including registration, guidance, and support.
    ● Provide assistance and answer inquiries from participants.

Estimated time commitment: 2–3 hours per week on average.

Sponsorship Team ( 3 positions)

The Sponsorship Team is responsible for engaging with local sponsors, developing partnerships, and executing sponsor agreements.

Responsibilities:

  • ● Enhance and maintain the sponsorship kit.
    ● Reach out to and communicate with prospective sponsors.
    ● Support coordination of sponsorship agreements and partnership documentation.

Estimated time commitment: 2–3 hours per week on average.

Finance and Scholarship Team (1 position)

The Finance Team supports financial planning, budget management, and coordination with the workshop’s in charge Treasurer and SGAC’s Treasurer and other relevant teams to ensure the sound financial execution of the workshop.

Responsibilities:

  • ● Monitor and manage the event budget.
    ● Coordinate with team leads regarding financial needs and allocations.
    ● Prepare financial reports and ensure transparency of expenditures.
    ● Support the creation of financial documentation for sponsors.

Estimated time commitment: 2–3 hours per week on average.

Logistics Team (3 to 4 positions)

The Logistics Team is tasked with coordinating all logistical aspects of the workshop, including venue arrangements, catering, travel logistics, and social events, to ensure a smooth on-site
experience. Applicants for this team must be available to attend the event in person.

Responsibilities:

  • ● Coordinate room bookings, workshop setup, and venue logistics.
    ● Organize local transportation and social events.

    ● Assist in preparing budget estimates for various phases of the event.
    ● Support A/V logistics, especially for hybrid or virtual formats.
    ● Collaborate with managers to define responsibilities and schedules.
    ● Coordinate accommodation arrangements for delegates, speakers, and staff with other
    teams.

Estimated time commitment: 3-4 hours per week on average.

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age.

  • Interest in the space and science sector.

  • Ability to work in a fast-paced, quick-turnaround international environment and meet deadlines without compromising the quality of work.

  • Good English skills with a keen eye for details.

  • Good teamwork skills and a high degree of self-organisation.

  • Cross-cultural and communication awareness: Ability to establish and maintain professional working relationships with people from various international and cultural backgrounds.

Benefits

  • Develop highly desirable leadership skills.
  • Opportunity to work with SGAC’s global sponsors and international space partners.
  • Successful applicants will also have the opportunity to enhance their management and team work skills through working with an international, interdisciplinary, and intercultural team.
  • Create a memorable event related to space in a multicultural environment

How to Apply

To apply, please send email to Event managers Diego Dueñas ([email protected]) and Adolfo Ubidia ([email protected]) attach the following documents:

  • Resume (with date of birth) (limit 2 pages)
  • Letter of intent with the role(s) you are applying for and describe your suitability for that role(s) (limit 1 page). It is encouraged but not required to mention up to 3 roles.
  • List of relevant experience that prepared you for that role(s) (limit 1 page).

Only complete applications will be considered.