SGAC is seeking volunteers to lead our Reports Team! Every year, SGAC hosts dozens of events, activities, and initiatives. The Reports Team is responsible for coordinating with events teams to produce outcome reports, collecting data on activities across the organisation, and producing an Annual Report that represents the work we do to members, sponsors, and the United Nations.
The Reports Team Co-Lead will play a pivotal role in leading the Reports Team to compile comprehensive reports, liaising with various teams within SGAC and the Executive Committee on the content, design and strategy for reports. The primary responsibility of the Co-Leads is to craft comprehensive reports in a professional, consistent, and timely manner. By doing so, they will assist SGAC members in effectively communicating their messages and recommendations on a global scale!
You will have a team of volunteers to lead and motivate, along with a voice on how best to represent the activities of SGAC. This position offers challenging, rewarding, and professional skill-building experiences. Be a part of leading and shaping the organisation!
Deadline for applications: 31 August 2024
Responsibilities
The Reports Co-Lead duties are as follows:
- Report to and ensure regular communication with the SGAC Operations Officer on the SGAC Reports Activities
- Coordinate, support and oversee the report delivery on time and on quality:
- For Events Reports, by working directly with and supporting the Events Managers
- For Annual Report, by working directly with and supporting the different SGAC Global and Regional Teams
- Provide the appropriate guidelines, guides, templates, to the different points of contact in a timely manner
- Lead and coordinate the Reports Team throughout all the steps of the production of reports
- Ensure that the Events Reports and Annual Reports are published on the Reports section on the SGAC Report webpage on time
- Coordinate with the SGAC PR & Communications team to ensure the promotion of the SGAC Reports via SGAC communication platforms (social media, mailing lists etc.)
- Perform continuous improvements on SGAC Reports on quality and on time delivery (taking into account lessons learned).
This is an appointed volunteer position. The appointment will be for 2 years, with the possibility of renewal for additional 2 consecutive years.
Estimated time commitment: On average 3-5 hours per week with up to 8-10 hours a week commitment during busier parts of the year. Larger work commitments will center around large SGAC events (e.g., conferences, Space Generation Congress, and the Annual report).
Necessary Qualifications
- SGAC membership: registration on the SGAC website and below 35 years of age at the time of appointment
- Ability to work in a fast-paced, quick-turnaround international environment and meet deadlines without compromising the quality of work
- Cross-cultural communication awareness: the ability to establish and maintain professional working relationships with people from various international and cultural backgrounds
- Demonstrate leadership and teamwork experience along with a proactive work ethic
- High degree of self-organization
- Quick email response time
- Familiarity with the SGAC mission, its objectives and organization
- Professional fluency (speaking, reading, and writing) in English with a keen eye for details
- Prior experience with producing reports
- Strong working knowledge of Google Suite applications as well as Canva
Benefits
Be a part of leading and shaping the organisation! Benefits of this position include:
- Meeting and working with young space sector leaders from around the world
- Building leadership skills and other skills that are directly translatable to your career
- Having a significant impact on SGAC’s image on the international stage
- Contributing to the growth and sustainability of the organisation
- Having a higher chance of receiving SGAC scholarships to attend conferences around the world
- Meeting and working with SGAC members all around the world
This is a voluntary role and has no monetary compensation. Active members of SGAC teams are considered for nomination for SGAC Scholarships and Awards, including fee waivers or discounts for SGAC event fees.
How to Apply
To apply for this position, please complete our Vacancy Application Form by 31 August 2024 with the following documents as attachments:
- A Letter of Intent (maximum 1 page)
- Your CV (maximum 2 pages)
- List of three past experiences and how they have prepared you for this role (maximum 1 page)
Only complete applications will be considered.
Application Timeline
Applications Open | 3rd August 2024 |
Applications Close | 31st August, 2024 |