SGAC is seeking a volunteer to join our Events Coordination Team as Local Events Coordinator. The Events Coordination Team is in charge of overseeing the development of different local-level and regional-level events, and acts as the focal point connecting the different team members of SGAC with these events. This open position offers challenging, rewarding, and professional skill-building experiences. Be a part of leading and shaping the organization!

Deadline for applications: 25th of June 2023

About Regional/Local/Partnered and Endorsed Events

SGAC team members have been organizing events focused on specific topics or countries for many years now. Since 2014, SGAC has initiated a series of regional events, dubbed the Space Generation Workshops (SGWs), which aim to bring together SGAC members and regional space leaders to discuss topics of relevance to the respective region. 

In 2015, SGAC introduced the SG[country] series of events as its format for local events. The objective is to discuss topics of relevance to the local space community. 

Partnered Events are organized in partnership with another organization or constitute a parallel programme to an existing event or conference. Most of the time, the whole event preparations (programme, invitations, delegates, promotion) is done in common agreement with the partner. 

Endorsed Events are organized under a specific initiative promoted by other organizations. For instance, the World Space Week is held on October 4-10th annually. SGAC has continuously promoted and supported these initiatives by encouraging its members to organize events. These events are then supported by SGAC. 

The Events Coordination team is responsible for supporting SGAC events by connecting the different event managers to the SGAC executive teams, as  well as providing support for the event planning, preparation and execution. Team members are NOT responsible for directly organizing events, but work directly with the event managers to achieve successful events.

Position and Responsibilities

The Events Coordination Team Members duties are as follows:

  • To review bids/proposals for Local/Partnered/Endorsed events with the support of the Events Coordination Team members.
  • To follow the planning of the Local/Partnered/Endorsed events, support and ensure regular communications with the Managers and Organizing Teams with the support of the Events Coordination Team members.
  • Make sure all Local/Partnered/Endorsed events are of similar high quality/standards and comply with the SGAC mission, vision and set of rules
  • Document Local/Partnered/Endorsed events and create a knowledge base for future Managers (checklists, templates, etc.)
  • Relay lessons learned from different Local/Partnered/Endorsed events to the future Event Managers
  • Manage the Events Coordination Team with the Regional Events Coordinator
  • Take part in the SGAC Executive Council Monthly meetings

These are appointed volunteer positions. The appointment will be for 2 year, with the possibility of renewal for an additional 2 consecutive years. 
Estimated time commitment: On average 5 hours per week

Note: This is an unpaid volunteer position.

Necessary Qualifications

  • SGAC membership: registration on the SGAC website, citizenship of a United Nations Member State and below 33.5 years of age
  • Demonstrate leadership and teamwork experience
  • Must be well organized and a self-starter
  • Detail oriented, professional attitude, reliable
  • Working fluency in English is required with an ability to communicate complex concepts with clear terminology and professionalism
  • Responsive and quick email turnaround time
  • Flexible for regular meeting (by Skype or Zoom)
  • Proficient in Microsoft Excel and Word

Benefits

  • Meeting and working with young space sector leaders from around the world
  • Have an opportunity to apply  to attend United Nations Committee on the Peaceful Uses of Outer Space meetings and other conferences as part of the official SGAC delegation
  • Building leadership skills and other skills that are directly translatable to your career
  • Having a significant impact on SGAC’s image on the international stage
  • Developing invaluable experience in managing a professional international team
  • Opportunity to work with SGAC’s global sponsors
  • Opportunity to work directly with the SGAC Executive Committee and Advisory Board
  • SGAC team members receive discounts to attend SGAC events

How to Apply

To apply for this position, please complete our Vacancy Application Form by 25th of June 2023 with the following documents as attachments:

  • A Letter of Intent (maximum 1 page)
  • Your CV (maximum 2 pages)
  • List of three past experiences and how they have prepared you for this role (maximum 1 page)

Only complete applications will be considered.

Application Timeline

Applications Open: 1 June 2023
Applications Close: 25 June 2023

 

Review of applications and interviews will be done during the month of June and beginning of July. 

The outcome of the application will be communicated at the end of July.