The call is open to SGAC members in the European Region, however, bids from the United Kingdom, Spain and Cyprus will not be considered, as those countries have already hosted a major SGAC regional event in the past three years.
Ideal bids should come from countries able to attract sponsorships and qualified speakers to the event.
In your bid, please explain why the suggested city would be a perfect place for the 7th European Space Generation Workshop. For this, please provide information about the following:
- Suggested date (Possible dates for the event shall be beyond December 2022, preferably in 2023)
- Venue (cost, capacity, access)
- Location (travel, accommodation, etc.) The city proposed shall be easy to access from abroad (max 1 flight).
- Estimated budget
- Possible local sponsorships for the event
- Short bio (with date of birth) of the Event Manager and Co-Event Manager
The following items are a plus:
- Prior experience with organizing events and with SGAC (either team membership or attending an SGAC event, specifically previous E-SGW experience would be a plus)
- Suggested Event Planning Schedule with the main actions (Definition of venue, Definition of Organizing Team, etc.).
- Letters of support to the bid from organizations, universities, associations etc.
- Event in conjunction with the Workshop (major space event / conference / congress / program)
- Suggested program for the workshop (including potential speakers)
Important to know:
- Bid has to be submitted by National Point of Contacts. If your country does not have an NPoC, please liaise directly with the Regional Coordinators and Regional Events Coordinator before submitting your proposal
- The maximal length of the proposal is 5 pages (appendixes like supporting letters and full CVs of the Event Manager and Deputy Manager do not count in this limit)
- The Event Manager could be any SGAC member (aged 18-35 and registered on the SGAC website), but citizenship or temporal residency of the given country is a requirement
- The Deputy Event Manager could be any SGAC member (aged 18-35 and registered on the SGAC website)
- The E-SGW Manager and Deputy Manager will work under the supervision of the SGAC Regional Events Coordinator
- This is a volunteer position
- The bid will be evaluated by the European Regional Coordinators and the SGAC Regional Events Coordinator
- If the bid is accepted, the Event Managers will receive a starter kit for SGAC events and they will be asked to issue a Call for Organizing Team among SGAC members
How to Apply
To apply, please send an email with Subject [CITYNAME] 7TH E-SGW bid, together with your bid in attachment. Bid template can be found here:
All applications must be emailed to the European Regional Coordinators:
- Alexandra Jercaianu ([email protected])
- Eleonora Lombardi ([email protected])
And Regional Event Coordinators:
- Mehdi Scoubeau ([email protected])
- Mohaddese Daryabari ([email protected])
Only complete applications will be considered.
Applications close: 1st June 2022
Review of bids and interviews: 1st June 2022 – 10th June 2022
Announcement of results: 25th June 2022