SGAC is seeking an ambitious, and highly motivated volunteer to join the South American Regional Team as Regional Executive Secretary.

If you are an SGAC member from the South American region who is looking for an opportunity to become more involved in a role that offers challenging, rewarding, and professional skill-building experiences, then apply today!

Deadline for Applications: 25 June, 2023

Role Description

The Regional Executive Secretary is part of the South American Regional Team and works under the supervision and in close collaboration with the Regional Coordinators. 


The Regional Executive Secretary tasks include:

  • Administration/moderation of SGAC Regional NPoCs mailing lists
  • Maintenance of the SGAC Regional NPoC database
  • Manages and support SGAC country website pages updates on a quarterly basis (in collaboration with the global Web Team)
  • Create collaboration certificates to acknowledge the work of NPoCs
    Preparations for Regional Quarterly Meetings with NPoCs (preparation of agenda, change request documents, …)
  • Documenting regional meetings (taking notes and preparing the minutes of meeting when necessary)
  • Responding to email requests by NPoCs
  • Keep track of annual work plans and end-of-year reviews
  • Assisting the Regional Coordinators with miscellaneous operational needs

This is an appointed volunteer position. The appointment will be for 2 years with the possibility of renewal for an additional 2 consecutive years. 

Approximate Time Commitment: Estimated at 2-4 hours a week.

Duration of Term: Two Years

Role Requirements

  • SGAC membership: registration on the SGAC website and below 34 years of age at the time of recruitment
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Strong or competent working knowledge of computer applications and management apps (Google Apps, Microsoft Office Suite)
  • Excellent written English
  • Speedy email response time

Role Benefits

  • Opportunities to network closely with current, high-level international space sector
  • Unequaled leadership opportunity and chance to to interact with a global team
  • Special opportunities to contribute to SGAC’s briefings to the United Nations and other industry, agency, and academic organizations in the international space sector
  • A chance to shape the organization with respect to SGAC’s short-medium term strategic plans
  • Working with the next generation of international space sector leaders in the world’s largest youth space network
  • Access to relevant space policy materials, documents, magazines, etc.

Application Process

To apply for this position, please complete our Vacancy Application Form by 25 June, 2023 (23:59 GMT)  with the following documents as attachments:

  • Resume (with date of birth) (limit 2 pages)
  • Letter of Intent, detailing your suitability for the role (limit 1 page)

Application Timeline

Applications Open: 1 June 2023
Applications Close: 25 June 2023


Review of applications and interviews will be done during the month of June and beginning of July. 

The outcome of the application will be communicated at the end of July.