Join the EPD x SmallSat Europe 2026 Organising Event Team! 

The Space Generation Advisory Council (SGAC) is seeking motivated and dedicated volunteers to contribute their expertise and enthusiasm to the organization of the EPD x SmallSat Europe, taking place in 26-28 May, 2026, in Amsterdam, The Netherlands.

Organized by our Education and Professional Development Platform (EPD), this embedded event at SmallSat Europe will bring together young professionals and students (ages 18–35), alongside industry, academia, and government leaders, within the main conference environment. The selected Organising Team will gain full access to SmallSat Europe on us, engaging directly with experts through keynotes, panels, technical sessions, and networking opportunities — making this a unique chance to contribute to the event while being immersed in Europe’s leading small satellite conference. 

We are looking for passionate space enthusiasts to join our organising team and help make this international event a success. If you want to be part of a vibrant, collaborative, and impactful team, this is your chance!

Deadline for Applications: 19th March, 2026 (23:59 CET)

 

Role Descriptions

PR & Comms Team (1 position)

The PR & Comms Team is responsible for creating and executing the communications strategy to promote the event and engage potential delegates and partners, in coordination with the SGAC Public Relations and Communications Teams, as well as the EPD Coordinator. Applicant for this team must be available to attend the event in person.

Responsibilities:

  • Draft press releases and promotional materials.
  • Manage media relations and advertising before, during, and after the workshop.
  • Coordinate social media outreach and engagement.
  • Develop and implement the event’s communication and outreach strategy.
  • Collaborate with the Organizing Team and partner organizations for promotional efforts.

Estimated time commitment: 2–3 hours per week on average.

Sponsorship & Finance Team (2 positions)

The Sponsorship & Finance Team is responsible for engaging with local sponsors, developing partnerships, and executing sponsor agreements, in coordination and under the supervision of SGAC’s Business Development Officer and EPD Coordinator. Additionally they’ll supports financial planning, budget management, and coordination with SGAC’s Treasurer and SGAC’s Finance Team, to ensure the sound financial execution of the event.

Responsibilities:

  • Finding and reaching out to potential connections for sponsorship opportunities,  in compliance with SGAC partnership and sponsorship policies.
  • Organising and hosting calls with potential sponsors, in compliance with SGAC partnership and sponsorship policies.
  • Guiding the sponsors through the process of onboarding, sharing relevant event information and handling other sponsor requests. 
  • Handing over sponsors to the programme and logistics teams once they have selected their sponsorship packages.
  • Drafting of partnership agreements and support coordination of sponsorship agreements and partnership documentation
  • Enhance and maintain the event CRM. 
  • Support the Treasurer and Finance Team with sponsor invoices. 
  • Monitor and manage the event budget including sponsorships and expenses.
  • Generate sponsorship invoice documentation in collaboration with the SGAC Finance team ensuring proper receipt of sponsorship funds including after event completion. 
  • Prepare financial reports and ensure transparency of expenditures, consolidating reimbursements required to operate the event (note: Finance team may be expected to pay minor expenses on site when SGAC Finance team is unable to pay in advance). 
  • Support the creation of financial documentation for sponsors.

Estimated time commitment: 3–4 hours per week on average.

Logistics Team (4 positions)

The Logistics Team is tasked with coordinating all logistical aspects of the event, including venue arrangements, coordinate delegate registration to our activities, coordinate sponsor participation in our activities, coordinate booth activities, among others, in coordination and under the supervision of the EPD Coordinator. Applicants for this team must be available to attend the event in person.

Responsibilities:

  • Coordinate the booth setup and venue logistics.
  • Coordinate Delegate registration to our activities at the event 
  • Coordinate Sponsor participation and presence at our activities at the event 
  • Support A/V logistics, especially for sponsor visibility and marketing parts of the booth
  • Support the creation and update of the Delegate Handbook and Programme. 

Estimated time commitment: 3-4 hours per week on average.

* Native or high level of Dutch is desirable for this position (not exclusive)

 

Necessary Qualifications

  • SGAC Membership: Registered on the SGAC website and between 18–35 years old at the time of the event. Not registered? Join us now! 
  • Passion for Space: A strong interest in the space sector and eagerness to contribute.
  • Adaptability & Efficiency: Ability to thrive in a fast-paced, international environment, meet deadlines, and maintain high-quality outputs.
  • Communication Skills: Proficient in English with a keen eye for detail.
  • Teamwork & Self-Management: Collaborative mindset and strong organizational skills.
  • Cross-Cultural Awareness: Ability to build professional relationships and communicate effectively with individuals from diverse international and cultural backgrounds.

Benefits

  • Attendance to the SmallSat Europe Even in Amsterdam, The Netherlands
  • Leadership Development: Gain highly desirable skills in project management, coordination, and team leadership.
  • Global Networking: Work closely with SGAC’s international sponsors, partners, and space industry experts.
  • Scholarships & Opportunities: Successful volunteers become eligible for our scholarships, programs, and exclusive SGAC initiatives.
  • Professional Growth: Enhance teamwork, communication, and management skills through collaboration with an international, interdisciplinary, and intercultural team.
  • Community: Join the SGAC global community, connecting with peers, mentors, and industry leaders from around the world.
  • Impactful Experience: Contribute to creating a memorable space-focused event in a multicultural, international environment.

How to Apply

Please complete our Vacancy Application Form by 19 March, 2026 (23:59 CET) with the following documents attached:

  • Resume (with date of birth) (limit 2 pages)
  • Letter of intent with the role(s) you are applying for and describe your suitability for that role(s) (limit 1 page).
  • List of relevant experience that prepared you for that role(s) (limit 1 page).

Only complete applications will be considered.

If you have any questions about your application, please contact our EPD Coordinator Faith Tng at [email protected] or our Netherlands NPoC Ian van den Broek [email protected] 

Thank you for your interest in being part of the SGAC Team! 

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