Call for COSPAR x SG[Cyprus] 2025 Organising Team

SGAC is thrilled to announce SG[Cyprus], a dedicated side event to be held alongside the COSPAR 2025 Scientific Symposium in Nicosia, Cyprus from November 3–7, 2025. Set against the backdrop of COSPAR’s powerful theme — “Space Exploration 2025: Humanity’s Challenges and Celestial Solutions” — SG[Cyprus] will bring together students and young professionals to explore how the next generation can contribute to solving global issues through space science and exploration.

This special edition of our partnered events will provide participants with the opportunity to engage in high-level conversations on climate change, planetary defense, ethics, and international collaboration in space. It will also offer access to unique networking moments with top leaders from space agencies, industry, academia, and international organizations — all while amplifying youth perspectives within the broader COSPAR community.

As we prepare for this landmark event, we are launching a Call for the SG[Cyprus] Organising Team! Join us in shaping an inspiring, inclusive, and impactful experience for emerging space leaders across the globe. Let’s make SG[Cyprus] a launchpad for fresh ideas, international cooperation, and long-lasting connections in the space sector.

We are looking for:

Event Managers (2x)

The SG[Cyprus] Managers will work alongside in the preparation of the logistics, programming, communications and overall management of SG[Cyprus]. This role includes overseeing the development of the event, helping to coordinate the organising team, and proactively working towards delivering a successful event. 

The SG[Cyprus] Managers are responsible for the implementation of the SG[Cyprus] programme and carry the following tasks and expectations:

• Co-leading the Organising Team in the planning and execution of the SG[Cyprus];
• Liaising with COSPAR and SGAC’s Executive Director and Business Development Officer;
• Managing timelines, budget, and resources to ensure successful event delivery;
• Organise preparatory activities including program preparation, communications, scheduling, and contact with SGAC supporters, among others;
• Coordinating with SGAC Treasurer, Finance Team, BDO and other stakeholders;
• Engaging with delegates, speakers, and sponsors to ensure their participation;
• Ensuring that SGAC’s guidelines and event standards are followed;
• Delivering the event with a very active in-person presence for the entire week of the event.

The SGW Managers will work closely with the SGAC Event Team, Finance Team, Treasurer and BDO.

Physical attendance to the event is mandatory for the role.
Estimated time commitment: 4-6 hours a week + days of the event onsite. The amount of time this role requires will increase as the event approaches.

Logistics and Local Organising Team (4x)

This team will manage the logistics aspects of the competition and address coordination with local partners and entities to ensure a successful ISSC 2025.

This role includes:

• Support Event Managers set up the detailed schedule and responsibilities during the workshop;
• Support in elaboration of estimated budgets for different organisational phases of the event;
• Support with audio/video logistics during the event;
• Interact with local supporters and partners for involvement in the programme (seek local sponsors and delegates).
• Assisting with the local venue organisation and cultural information/functions (dinners, visits, etc.) for the Delegate Handbook;
• Support with delegate material procurement before the event and general logistics during the event;
• Support in organisation of social events;
• Support with potential accommodation options: 
• Delivering the event with a very active in-person presence for the entire week of the event. 

Physical location in Cyprus is considered an asset for the role.
Estimated time commitment: 2-3 hours a week on average. The amount of time this role requires will increase as the event approaches.

Programme Team (2x)

The program team will be in charge of the creation and organisation of the workshop’s programme.

Responsibilities:

• Developing and preparing the program and the topics for the event;
• Selecting moderators, speakers and coordinating with them for invitations;
• Coordinating a cloud-based collaboration among team members;
• Writing related reports and documents;
• Work closely with the Communications Team for the promotion of the event.

Estimated time commitment: 2-3 hours a week on average. The amount of time this role requires will increase as the event approaches.

Delegates Team (2x)

This team will support delegate related processes throughout the event including communications before and after the event.

Responsibilities:

• Creating and distributing the SG[Cyprus] Delegate Handbook; 
• Coordinating all contacts with delegates;
• Being the point of contact for delegates on issues/questions;
• Creating a delegates’ database.

Estimated time commitment: 2-3 hours a week on average. The amount of time this role requires will increase as the event approaches.

Media and Communications Team (2x)

This team will support public relations and advertising activities pertaining to the workshop, working closely with the SGAC PR & Comms Team, the Event Managers and COSPAR.

Responsibilities:

• Writing press releases;
• Coordinating media relations and advertising before, during and after the event;
• Creating social media and newsletter campaigns to promote the event, before, during and after SG[Cyprus];
• Coordinating social media communication with SGAC teams and COSPAR; 
• Coordinating with the Organising Team and other organisations on promotion;
• Developing brochures and potential sponsorship packages for the event.

Estimated time commitment: 2-3 hours a week on average. The amount of time this role requires will increase as the event approaches.

Necessary Qualifications

• SGAC membership: registration on the SGAC website and below 35 years of age.
• Interest in the space sector.
• Ability to work in a fast paced, quick turnaround environment and meet deadlines without compromising the quality of work.
• Good English skills with a keen eye for details.
• Good teamwork skills and a high degree of self-organisation.
• Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds.

Benefits

• Develop highly desirable leadership skills.
• Opportunity to work with SGAC’s sponsors and space partners.
• Opportunity to receive discounts to attend SGAC events as SGAC team member.
• Successful applicants will also have the opportunity to enhance their management and team work skills through working with an international, interdisciplinary, and intercultural team.

How to Apply

To apply for this position, please complete our Form by 23rd of August 2025 (23:59 GMT) with the following documents as attachments:

• A Letter of Intent describing why you want to work in this position (maximum 1 page)
• Your CV (maximum 2 pages)
• Description of three past experiences and how they have prepared you for this role (maximum 1 page, separate and complementary to the Letter of Intent)

Only complete applications will be considered.

Application Timeline

The outcome of the application will be communicated by August 10th, 2025.

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